| Retention of Records |
| Laboratory Field
Services' Recommendations |
| |
| Below is the policy for the retention
of laboratory records issued by Laboratory
Field Services in June 2001. |
| |
| Laboratory Records |
| |
Calif. |
Code Section |
Federal |
Code Section |
| Laboratory Reports |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1109 |
| Quality control records |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1107 |
| Instrument printouts |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 4963.1107 |
| Test logs and worksheets |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1107 |
| Proficency testing |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1107 |
| Preventative maintenance |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1107 |
| Corrective actions |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1107 |
| Immuno-hematology reports |
3 yrs |
CBPC 1265 (j) (2) |
5 yrs |
42 CFR 493.1109 |
| All immuno-hematology records |
3 yrs |
CBPC 1265 (j) (2) |
5 yrs |
42 CFR 493.1109 |
|
| |
| Cytology |
| |
Calif. |
Code Section |
Federal |
Code Section |
| Cytology reports |
10 yrs |
CBPC 1271 (g) 17
CCR 1050 (f) |
10 yrs |
42 CFR 493.1257
(g) |
| Cytology slides
and blocks |
5 yrs |
CBPC 1271 (g) 17
CCR 1050 (f) |
5 yrs |
42 CFR 493.1109 |
|
| |
| Anatomic Pathology |
| |
Calif. |
Code Section |
Federal |
Code Section |
| Histo-pathology reports |
3 yrs |
CBPC 1265 (j) (2) |
10 yrs |
42 CFR 493.1259 (b) |
| Histo-pathology slides |
3 yrs |
CBPC 1265 (j) (2) |
10 yrs |
42 CFR 493.1259 (b) |
| Histo-pathology blocks |
3 yrs |
CBPC 1265 (j) (2) |
2 yrs |
42 CFR 493.1259 (b) |
| Tissue remnants |
|
|
Until diagnosed |
42 CFR 493.1259 (b) |
|
| |
| Other |
| |
Calif. |
Code Section |
Federal |
Code Section |
| Invoices for supplies &
equipment |
3 yrs |
CBPC 1265 (j) (2) |
|
|
|
| |
| Special Medi-Cal Requirements |
| |
Calif. |
Code Section |
Federal |
Code Section |
| Lab requisitions |
3 yrs |
CWIC 14124.1 22 CCR 51476 |
|
|
| Lab reports |
3 yrs |
CWIC 14124.1 22 CCR 51476 |
|
|
| Test logs & work sheets |
3 yrs |
CWIC 14124.1 22 CCR 51476 |
|
|
| Quality control records |
3 yrs |
CWIC 14124.1 22 CCR 51476 |
|
|
|
| |
| Legend |
17 CCR: Title 17, California Code
of Regulations
22 CCR: Title 22, California Code of Regulations
CBPC: California and Professions Code
CWIC: California Welfare and Institutions Code
42 CFR: Title 42, Code of Federal Regulations |
|
| |
