Rand Medical Billing - Regulatory Issues

Retention of Records

Laboratory Field Services' Recommendations

Below is the policy for the retention of laboratory records issued by Laboratory Field Services in June 2001.

Laboratory Records

	Calif.	Code Section	Federal	Code Section
Laboratory Reports	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1109
Quality control records	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1107
Instrument printouts	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 4963.1107
Test logs and worksheets	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1107
Proficency testing	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1107
Preventative maintenance	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1107
Corrective actions	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1107
Immuno-hematology reports	3 yrs	CBPC 1265 (j) (2)	5 yrs	42 CFR 493.1109
All immuno-hematology records	3 yrs	CBPC 1265 (j) (2)	5 yrs	42 CFR 493.1109

Cytology

	Calif.	Code Section	Federal	Code Section
Cytology reports	10 yrs	CBPC 1271 (g) 17 CCR 1050 (f)	10 yrs	42 CFR 493.1257 (g)
Cytology slides and blocks	5 yrs	CBPC 1271 (g) 17 CCR 1050 (f)	5 yrs	42 CFR 493.1109

Anatomic Pathology

	Calif.	Code Section	Federal	Code Section
Histo-pathology reports	3 yrs	CBPC 1265 (j) (2)	10 yrs	42 CFR 493.1259 (b)
Histo-pathology slides	3 yrs	CBPC 1265 (j) (2)	10 yrs	42 CFR 493.1259 (b)
Histo-pathology blocks	3 yrs	CBPC 1265 (j) (2)	2 yrs	42 CFR 493.1259 (b)
Tissue remnants			Until diagnosed	42 CFR 493.1259 (b)

Other

	Calif.	Code Section	Federal	Code Section
Invoices for supplies & equipment	3 yrs	CBPC 1265 (j) (2)

Special Medi-Cal Requirements

	Calif.	Code Section	Federal	Code Section
Lab requisitions	3 yrs	CWIC 14124.1 22 CCR 51476
Lab reports	3 yrs	CWIC 14124.1 22 CCR 51476
Test logs & work sheets	3 yrs	CWIC 14124.1 22 CCR 51476
Quality control records	3 yrs	CWIC 14124.1 22 CCR 51476

Legend

17 CCR: Title 17, California Code of Regulations
22 CCR: Title 22, California Code of Regulations
CBPC: California and Professions Code
CWIC: California Welfare and Institutions Code
42 CFR: Title 42, Code of Federal Regulations

Return to Regulatory Issues

Providing billing and collections and practice management services to hospital-based physicians and physician practices:

Medical Billing Services, Inc. (MBS), serving Texas.
On Line Alternatives, Inc., serving the Gulf Coast.
Rand Medical Billing, Inc., serving the West Coast.

Providing practice management services and complementary financial management services to physician practices:

Integrated Physician Solutions, Inc. (IPS) provides outsourced management services and solutions to pediatric practices.
On Line Payroll Services, Inc. provides payroll services to physician practices and other enterprises.